Version: 16
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Be Careful

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This is work in progress. The page will be updated soon.

Entering NESPOS

  1. Find NESPOS at https://www.nespos.org
  2. Enter your user name and password on the welcome page of NESPOS. These have been sent to you with the confirmation of the payment of your membership fee.
  3. Agree to the terms and conditions on the following page
  4. You enter the "Internal Start Page" of NESPOS with basic links. When you get lost in NESPOS, you can always get back to this page by clicking on the NESPOS logo.

The Dashboard

  1. Press "Dashboard" on the "Internal Start Page".
  2. The Dashboard provides an overview of all pages, you have access to. You should see all Public Spaces . On the right side of the dashboard you see the objects that have recently been created or edited.

Changing Your Password

For safety reasons please change your password as soon as possible.

  1. In order to change your password, click on the link "Profile" in the upper right corner of the dashboard.
  2. Choose the "Change Password" tab.
  3. Please also edit your profile, e.g. add your address, give a short description of your research or provide a link to your homepage. For this, just click on the „Edit Profile" tab.

Creating your own space

  1. Please go back to the dashboard by clicking on the link in the upper left corner.
  2. Click on the "Create a new Space" button in the upper right corner of the dashboard in order to create your own space.
  3. Fill out the entry fields 1-3 (name: e.g. Jon's Space, key: JS) and press OK. The new space is now displayed among "Your Own Spaces" on the dashboard.

Editing the access rights of your space

NESPOS offers a sophisticated management of rights. You can either grant access rights to user groups, e.g. all members of an institution or the team of a research project, or to individual users.

  1. Click on the "Browse Space" button of your new space on the dashboard.
  2. Open the "Space Admin" tab.
  3. Click on the link "Permissions" (under "Security").
  4. Press the button "Edit Permissions" for groups or for individual users.
  5. Groups: Simply select a group in the pull down menu and click on „Add"; Individual Users: Click on the loupe icon to open the list of NESPOS users. Use the field „Full name contains" in order to find the respective users more quickly. Select them by clicking on the check boxes and press the „Select" button. The pop-up will close and you get back to the permissions page. The selected users are now displayed in the text field. Press „Add" to confirm the selection. You can now edit the permissions of the individual users by clicking on the different check boxes. Please consider carefully to whom you grant which access rights. Please also check your own rights. You should have all rights in your own space.
  6. Confirm with the button "Save all".

Browsing through already entered data

  1. Go back to dashboard (link in the upper left corner) or simply click on the NESPOS logo in order to get back to the internal start page.
  2. Click on the ArcData Space
  3. You see now the homepage of this space with the tree view. This provides an hierarchic overview off all NESPOS objects that are related to sites. If you want to see sub-directories of a site, just click on a "+". If you want to open an object, click on the respective hyperlinks. A new browser window will open then.
  4. Links between NESPOS objects are displayed at two different places. On the first tab of each object, the „View" tab, the outgoing links are displayed. On the „Info" tab you find the incoming links.

Creating your own objects and uploading data

  1. In order to create an object, click on the "Create Page" icon of your space on the dashboard .
  2. Then you can select one of the object types. Each object is represented by a specific set of entry fields (text fields, pull-down menus, multiple selection fields, and buttons for linking the object to other objects in the database. All yellow fields are required for saving a new object, white fields are optional). If you simply want to upload a file like an excel-sheet, word document or PDF-file, choose "Multimedia File".
  3. Enter a name and a description. The large field "Additional Information" is a WIKi field. As in Wikipedia, you can use various macros in order to format your text, create tables, insert links and images. You find some help tips on the right side. When you click on "full guide" you get a description of all Wiki macros you can use in NESPOS. Each NESPOS object has such a Wiki field, thus allowing free data entry in addition to the smaller text fields or pull-down menus.
  4. In order to attach a file, switch to the tab "Attachments", when you have saved your multimedia object. On the "Attachment" tab simply select the file you want to upload and press "Attach File(s)".