Version: 27

Be Careful


This is work in progress.

Table of Content

  1. Entering NESPOS
  2. The Dashboard
  3. Changing your password
  4. Downloading VISICORE
  5. Creating your own space
  6. Editing the access rights for your space
  7. Browsing through already entered data: the Public NESPOS Space
  8. The structure of the tree view
  9. Having a look at a NESPOS object
  10. Creating your own objects and uploading data
  11. Searching for objects

1. Entering NESPOS

  1. Find NESPOS at
  2. Enter your user name and password on the welcome page of NESPOS. These have been sent to you with the confirmation of the payment of your membership fee.
  3. Agree to the terms and conditions on the following page
  4. You enter the "Internal Start Page" of NESPOS with basic links. When you get lost in NESPOS, you can always get back to this page by clicking on the NESPOS logo.

    Fig. 1. Screenshot of the „Internal Start Page".

2. The Dashboard

  1. Press "Dashboard" on the "Internal Start Page".
  2. The Dashboard is the main overview page for NESPOS users. On the left you get an overview of all NESPOS spaces, you have access to, and on the right side you see the objects that have recently been created or edited. In the upper right corner you find a tool box for e.g. creating new objects or spaces.

    Fig. 2. Screenshot of the Dashboard.

3. Changing your password

For safety reasons please change your password as soon as possible.

  1. In order to change your password, click on the link "Profile" in the upper right corner of the dashboard.
  2. Choose the "Change Password" tab.
  3. Please also edit your profile, e.g. add your address, give a short description of your research or provide a link to your homepage. For this, just click on the „Edit Profile" tab.

    Fig. 3. How to find and edit your profile.

4. Downloading VISICORE

VISICORE is the integrated visualisation software of NESPOS. It consists of two parts: 1. ArteCore, the application for the2D- and 3D-visualisation of fossils and artefacts, and 2. GeoCore, the application for generating and explorating virtual 3D models of archaeological sites or their geographic distribution on maps.

  1. In order to get back to the internal start page, please click on the NESPOS logo.
  2. On the internal start page select the button „Download VISICORE".
    # Select the correct VISICORE version for your platform and download the respective zip-archive onto your hard drive.
    # Windows users simply execute the setup file and the setup assistant will open. Linux users ...

5. Creating your own space

In NESPOS content is organized by spaces. Spaces are working areas, in which you can store your data. For example, you may want separate areas on NESPOS for each team or project within your organisation. In NESPOS, you can set up a different space for each team or project. You can build content for each of these spaces individually, decide who its users are, and even archive mail separately within each.

  1. Please go back to the dashboard by clicking on the link in the upper left corner.
  2. Click on the "Create a new Space" button in the upper right corner of the dashboard in order to create your own space.
  3. Fill out the entry fields 1-3 (name: e.g. Jon's Space, key: JS) and press OK. The new space is now displayed among "Your Own Spaces" on the dashboard.

6. Editing the access rights for your space

NESPOS offers a sophisticated management of rights. You can either grant access rights to user groups, e.g. all members of an institution or the team of a research project, or to individual users.

  1. Click on the "Browse Space" button of your new space on the dashboard.
  2. Open the "Space Admin" tab.

    Fig. 4. How to edit the permissions for your space.

  3. Click on the link "Permissions" (under "Security").
  4. Press the button "Edit Permissions" for groups or for individual users.
  5. Groups: Simply select a group in the pull down menu and click on „Add"; Individual Users: Click on the loupe icon to open the list of NESPOS users.

    Fig. 5. How to add new users to the permissions page.

  6. Use the field „Full name contains" in order to find the respective users more quickly. Select them by clicking on the check boxes and press the „Select" button.

    Fig. 6. The pop-up for selecting users.

  7. The pop-up will close and you get back to the permissions page. The selected users are now displayed in the text field. Press „Add" to confirm the selection.
  8. You can now edit the permissions of the individual users by clicking on the different check boxes. Please consider carefully to whom you grant which access rights. Please also check your own rights. You should have all rights in your own space.
  9. Confirm with the button "Save all".

7. Browsing through already entered data: the Public NESPOS Space

  1. Click on the NESPOS logo in order to get back to the Internal Start Page.
  2. Click on the button „Browse" on the Internal Start Page.

By this you get to the homepage of the Public NESPOS Space. In this space all public data about Neanderthal sites and finds is stored. You can access the data in different ways:

  • You can choose a country and select then the site you are interested in.
  • You can click on the button „Map all Sites with GeoCore" in order to display all sites that have been entered in NESPOS on a default map.
  • You can also click on the link „ Browse Space" in order to get different overviews of the content. When you have entered the „Browse Space" view, you see on the first tab „Pages" three different options:
    • Recently Updated: shows, which objects have been created or updated recently in this space
    • Alphabetical View: provides an alphabetical list of the objects
    • Tree View: displays the data in a hierarchical structure. This is the most useful view for browsing through the site related data in the Public NESPOS Space. Just click on the small „+" signs in order to open the content of a specific hierarchical level.

      Fig. 7. The tree view of an example site.

8. The structure of the tree view

The tree view displays the data about archaeological sites with a fixed hierachical structure. The different levels of the hierarchy are ordered in the following way:

Fig. 8. The general structure of the tree view.

9. Having a look at a NESPOS object

When you click on one of the links in the tree, the respective NESPOS object opens. If you want to get back to the tree view later without opening the different hierarchical levels again, use the right mouse button and open the NESPOS object in a new tab or window of your browser.

NESPOS Objects are the primary means of storing information in NESPOS. They provide the information in a structured way and are linked to other objects in the database. There are special objects for the different kinds of information: e.g. the site object for basic information about an archaeological site, the excavation object for storing data about excavation campaign or the human remain object for descriptive information about human fossils.

Fig. 9. Screenshot of a site object.

Links between NESPOS objects are displayed at two different places. On the first tab of each object, the „View" tab, the outgoing links are displayed. On the „Info" tab you find the incoming links. By these multiple linking possibilities, browsing through the data is facilitated. The links can either lead to other objects in the Public NESPOS Space or to objects that are stored in other spaces, e.g. persons and institutions in the Public Administrative Space, bibiliographic references in the Public Bibliography Space or 3D-models in the Public Multimedia Space.

10. Creating your own objects and uploading data

  1. In order to create an object, click on the "Create Page" icon of your space on the dashboard.
  2. Then you can select one of the object types. Each object is defined by a specific set of entry fields (text fields, pull-down menus, multiple selection fields, and buttons for linking the object to other objects in the database.). If you simply want to upload a file like an excel-sheet, word document or PDF-file, choose "Multimedia File".
  3. If you have clicked on one of the links, the entry form of the respective object type opens.

    Fig. 10. Entry form for a site object. Notice the different colours for required and optional entry fields.

  4. On each entry form you will find the text field "Parent Page". With this field you can define the new object as a „child" of another page. Enter e.g. the word „home", which is the standard name for the homepage of each space. Thus you create an hierarchical oder, which is diplayed by the tree view. This will help you to structure your data and it is also very helpful for moving objects from one space to another, as child pages can be automatically moved together with their parent pages. When you enter data about archaeological sites and finds, please use always the standard hierarchical structure, which as been described above. So, if you enter an excavation campaign, the respective site object should be the parent page. For a find assemblage, it should be the layer, to whom it can be attributed. If it cannot be attributed to layer, the excavation should be the parent page. If there was no proper excavation, the site is the parent page.
  5. Nex to the field for the parent page you find the pull-down field for the space, in which the object should be stored. If you have edit rights in more than one space, you can choose between different spaces. This is also the field, which can be used later for moving the object to another space.
  6. Fill out the other entry fields of the form. All yellow fields are required for saving a new object, white fields are optional.
  7. The large field "Additional Content" at the bottom of the entry form is a socalled WIKi field. In this field you can use various macros in order to format your text, create tables, insert links and images. You find some help tips on the right side. When you click on "full guide" you get a description of all Wiki macros you can use in NESPOS. Each NESPOS object has such a Wiki field, thus allowing free data entry in addition to the smaller text fields or pull-down menus.
  8. In order to attach a file, switch to the tab "Attachments". There are two different ways to upload you data: Use the simple https-upload for smaller files (up to 100 Mb). For larger files you can use the ftp-upload, which is described in the NESPOS user manual and in the documentation space.
  9. For an https-upload locate the „Attach File" section on top of the page, click the „Browse" button in order to browse through your files and select the file you would like to attach.
  10. Enter a description for the attachment in the 'Comment' text field (optional).
  11. Click „Attach more files" if required.
  12. Click „Attach File(s)".